Sending messages to a workspace

You can send selected messages stored in your Message History to a Groove workspace. The process creates a workspace that includes a Discussion and a Files tool. All selected messages appear in the Discussion tool. File attachments and voices messages are placed in the Files tool, with links to these files placed in their associated Discussion tool topic.

Note: New workspaces you create using this feature are Groove 2.5 workspaces. If you want to send messages to a Groove 3.x workspace, create the workspace first and then use the option to send messages to an existing workspace.

Sending messages to an existing workspace

In your Message History, select one or more messages.

Note: You cannot send invitation messages to a workspace. If selected, these messages will not be included.

Click Send to - Existing Workspace...

Select options in the Send to Existing Workspace dialog box, and click OK.

If there are multiple Groove accounts on your computer, select the account you want from the drop-down list. If there's only one Groove account on this computer, you don't need to select an account.
Select the workspace you want from the "Send to workspace" drop-down list.
Select the Discussion tool to which you want to send the messages from the "messages" drop-down list.

The drop-down list includes an alphabetical list of all Discussion tools in the selected workspace.

If the workspace you selected does not have a Discussion tool, or a Discussion tool that's at least version 4.1.0, you're instructed to add a Discussion tool before continuing.
Select the Discussion tool in which to place files attachments from the "Files" drop-down list.

Note: The Files drop-down list does not appear if the selected messages include no file attachments.

Sending messages to a new workspace

In your Message History, select one or more messages.

Note: You cannot send invitation messages to a workspace. If selected, these messages will not be included.

Click Send to - New Workspace...

If desired, enter a name for the workspace in the "Workspace name" text box, or accept the default name.

Note: For Groove messages, you must wait until the workspace is created before you invite people. Therefore, ignore the "People to invite" box.

Click Finish.

Groove creates and opens the new workspace.

The new workspace includes:

A Discussion tool named "Outlook Discussion" with a standard topic/response hierarchy.
A Files tool named "Attachments" which stores any file attachments extracted from the email thread.
To:, From:, and Cc: information, as well as original content from the email thread displayed in the body of the discussion entries.
Links to attachments stored in the Files tool included under the To:, From:, and Cc: information.
A chat log showing information about invitations sent and any errors that were encountered.