The Groove Workspace Explorer is the main window where you do most Groove activities, such as collaborating in workspaces. It consists of the following components:
Status bar with access to the Communications Manager and Message History
The tool area contains the tools included in the workspace. You can work with the components of the tool area as follows:
To select a tool, click its tool tab.
Workspace tool tabs indicate the number of members who currently have
the tool selected. Point at the tool tab to display a status window.
Drag tool tabs to change their position in the workspace.
Click the Add Tool drop-down icon to add
a new tool to the workspace: 
The Workspace Selector is a drop-down menu that appears in the menu bar. Select View - Toolbars - Explorer Toolbar to show or hide the Workspace Selector. You can also reposition the Workspace Selector in the toolbar.
The Workspace List is customizable window that displays to the left of the tool area. Select View - Show/Hide - Workspace List to show or hide the Workspace List panel. You can also close the Workspace List by clicking its Close button.
Both the Workspace Selector and the Workspace List list all the workspaces in your account that you can open in the tool area. Click a workspace title to open that workspace. (File sharing workspaces are listed only in the Launchbar).
Note: If you're using a Groove account you've added from another computer, the list includes only the names of your workspaces. You can right-click a workspace to see a list of downloading options.
Select View - Show/Hide - Tools in Workspace List to show or hide a hierarchical list of tools in your workspaces. Click workspace tool names to go to specific tools in the workspace.
Point at a workspace to display a status window that lists the last modified date, and members who are currently in the workspace.
You can list your workspaces alphabetically, by status, by type, by folder, or by last unread time. Select View - View Workspaces By, and choose a sorting option.
Select View - Show/Hide - Members to show or hide the Workspace Members panel. Workspace Members lists the names of all workspace members with indicators that inform you of their current status.
|
Indicator |
Meaning |
|
|
In the workspace. |
|
|
Online, but not currently in this workspace. |
|
|
The addition of the clock indicator means that the member has not done any computer activities for at least 15 minutes. Point at the clock indicator to see the exact period of time the member has been idle. |
|
|
Not online. |
Additionally, member names display in different colors depending on their authentication status.
Point at member names to display a status window about the member.
Click the expand and collapse buttons (
) to expand or
collapse member categories, the Chat
area, or the Common Tasks area. Note that hiding Workspace Members
also hides the chat and common tasks areas.
Drag the left border of the members pane to make it wider or narrower.
Right-click in the Workspace Members, select View Members By, and select from the following options:
Alphabetical. Lists all members alphabetically.
Status. Categorizes members according to their current status. Status categories you may see include the following:
In Workspace. Indicates members who currently have the workspace open.
Navigating Together. Indicates members who currently have the workspace open and have enabled the Navigate together feature.
Online. Indicates members who are currently online, but who don't have this workspace open.
Idle. Lists members who are currently online but who have not done activities at their computer for at least the past 15 minutes.
Offline. Indicates members who are currently offline.
Suspended. Indicates members whose workspace data is no longer being synchronized. For more information, see Managing workspace synchronization problems.
Authentication. Categorizes members according to their contact authentication status.
Role. Categorizes members according to their role in the workspace.
Organization. Categorizes members by the organization listed in their contact properties. If members have no organization listed in contact properties, they are listed under "Unknown Organization."
Regardless of their status, you can start new activities with people listed in Workspace Members. Do any of the following:
Right-click a name and select Properties to open the selected member's Contact card, then select activity options.
Right-click one or more names to display a menu of Groove activities. For example, you can select several members, right-click and select options to send a message or an invitation to a new workspace or chat.
Select from options in the Common Tasks pane.
You can customize the look of the Groove Workspace Explorer tool bar by showing or hiding components or repositioning them.
To hide or show the "Back/Forward" navigation buttons, select View - Toolbars - Back and Forward.
To hide or show the explorer toolbar, which includes the navigation buttons and the Workspaces drop-down menu, select View - Toolbars - Explorer Toolbar.
To reset the toolbar to its default, locked state, select View - Toolbars - Restore Toolbars.
You can adjust the width and change the position of toolbar components.
Uncheck the "Lock Toolbars" option: Select View - Toolbars - Lock Toolbars.
Do any of the following:
Click a toolbar separate line to minimize or maximize a component.
Drag a toolbar separator line left or right to adjust the width of the component.
Drag a toolbar separator line down or up to position a toolbar component below or above other toolbar components.
Click in the status bar to pop up a list of your workspaces. Uncheck or check workspaces to pause or resume communication activities. Data counters report on the flow of incoming and outgoing data. To do more Communications Manager activities, click the Communications Manager link.
Click the envelope icon to open the Message History window.
You can close the current Groove window by clicking the close box in the upper-right corner.
You can close all currently open Groove windows (including the Launchbar) at once. Click the Groove taskbar icon and select Close All Windows.
Copyright ©2000-2005 Groove Networks, Inc. All Rights Reserved.
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