Groove supports rich text editing in most text entry fields. Right-click
in any rich text editor window to see menu options for changing the typeface,
size, color, and emphasis of selected text, as well as options for changing
paragraph settings such as alignment, indents, and bullets. Use copy and
paste or drag and drop to add images, hyperlinks and Web URLs to rich
text fields.
Most tool provide a toolbar that contains formatting icons.
When selecting a text color, select Default
to set the color to the default system color (which is usually black),
or More Colors to display a standard
Windows Color dialog box in which you can choose from an unlimited number
of colors.
If you want to do a variety of text formatting at once, select Font - More Fonts... to display a standard
Windows Font dialog box.
Select paragraph options to align text left, right, or center, create
bulleted items, and to increase or decrease paragraph indents.
Adding images and files to text content
You can copy and paste images and files into rich text fields. Copy
an image or file to the clipboard, right-click inside the rich text field
and select Paste. You can also
drag and drop an image or file into a rich text field.
Images or files you paste into rich text fields may sometimes display
as file attachments (instead of the actual image), depending on the image
or file type and your operating system.
Right-click any image or attachment to see menu options. The options
you see depend on the file type.
Note: Groove users running any
Groove version prior to release 2.5 cannot see images or attachments in
rich text fields and will instead see a question mark in its place. If
you know you are communicating with contacts running a version of Groove
prior to release 2.5, use the Files tool to share this information.
Automatically detecting Web addresses
By default, all rich text editing windows in Groove are set to automatically
detect a Web address (URL) and format it as a live link that you and other
members can click to open a Web browser and then open the Web site. The
following table shows syntax rules for entering a Web address for automatic
detection:
URL
Address
Valid?
groove.net
No
www.groove.net
Yes
http://groove.net
Yes
http://www.groove.net
Yes
To enable or disable this feature, right-click in the editing window
and select Detect URLs.
Editing the text display for Groove
and Web URL hyperlinks
You can edit the text that displays for Groove links pasted into rich-text
areas or fields as well as detected URL links.
Editing the text display for hyperlinks
to Groove tool items
When you paste a link from a Groove tool item (for example, a link to
a Discussion topic, file in a Files tool, record in a Forms tool, page
in a Notepad tool), the link displays with text that may include the name
of the item (depending on the tool) and the most current editor of the
item. For example, a Forms tool record pasted into a rich text field displays
with this format:
Forms
Document Link [EditorName]
You may often want to use different text for the link, especially if
the link is part of the running text in sentence.
To edit the text display:
Use the arrow keys to position the editor's insertion
point to the immediate left or right of the link text to place the insertion
point.
Note: You cannot click within the link text to edit it because
doing so will activate the link and navigate to the link target.
Use the Shift and arrow keys to highlight the
link text. Be careful not to include any leading or trailing word spaces.
Select Edit -
Hyperlink.
In the Hyperlink dialog box, enter the desired
text in the "Text to display" field.
Note: The Address field should
contain the text "<<Address of Groove workspace item>>".
If it does not (for example, if this field is empty), this means you do
not have the link text highlighted correctly. Click Cancel and make sure
you've selected ONLY the link text.
Click OK.
The revised display text appears in the link.
Editing the text display for Web URL
hyperlinks
You can enter alternate text to display for Web URL hyperlinks that
appear in rich text areas or fields. You can create an URL with alternate
text from the editor's insertion point, or apply alternate text to an
existing URL.
Click where you want to insert the Web URL or
select existing text or an existing Web URL.
Tip: To select an existing Web URL, click to the left
or right of the URL and then use the Shift and arrow keys to highlight
it.
Select Edit -
Hyperlink.
In the Hyperlink dialog box, enter the desired
text in the "Text to display" field, and the Web URL address
(if necessary) in the "Address" field.
If you preselected a Web URL address, this address will automatically
appear in both the "Text to display" and "Address"
fields, and you simply need replace the content in the "Text to display"
field with your desired text.
If you preselected text, the text automatically appears in the "Text
to display" field. You must add a Web URL to the "Address"
field, or select a Web URL from the Browsed Pages list, which contains
a history of the most recently visited Web pages in your Web browser.
If you open the Hyperlink dialog box with no text selected, you must
enter the desired text in the "Text to display" field and the
associated Web URL in the "Address" field.
Click OK.
The hyperlink text is inserted, or replaces the previous existing text,
if any.
Removing a hyperlink
You can remove a hyperlink by simply deleting the hyperlink text (and
then retyping it, if you still want the text). However, you can also remove
a hyperlink and retain the text:
