Groove keeps workspace data synchronized among members by storing in a log file all changes made by all members. The size of this log file varies depending on how frequently workspace members run Groove while online so that they can receive everyone's changes. If one or more members of the workspace fail to run Groove while online for an extended period of time (three weeks or longer), or if there is a high level of activity within a space, the log file may become unacceptably large for other members, especially in workspaces that contain large amounts of data (over 100 MB).
If a workspace member fails to keep a workspace sufficiently synchronized, Groove warns all other members of the problem by posting a yellow alert icon next to the workspace in the Launchbar or in the Workspace List.
Note: The synchronization alert displays only for workspaces that are larger than 100 MB.
You can select the workspace to see options in the Common Tasks pane for resolving the problem. If you're a workspace manager, you can:
Suspend the member. If you
suspend members, Groove no longer synchronizes the workspace for these
member(s) even if they go online, and their status in the workspace changes
to "suspended." If you choose this action, the suspended members
will need to request
a re-invitation to the workspace or download
the current workspace data from another member or computer to restore
synchronization.
When you select this option, Groove opens a dialog box that lists the
names of the members who are causing the synchronization problem, and
asks if you want to continue to suspend membership activity.
Uninvite the member. When you select this option, Groove opens a dialog box that lists the names of the members who are causing the synchronization problem, and asks if you want to uninvite them.
Groove posts a red alert icon if you are the workspace member causing a synchronization problem, and therefore have had your membership in the space suspended by another member. Additionally, if workspaces are sorted by status, the workspace is listed under the category "Suspended."
If you have a workspace in this state and want to restore your membership, do the following:
Select the workspace in the Launchbar or Workspace List.
In the Common Tasks area, click Get Workspace From... and select an option for downloading the workspace.
You can also request a new invitation to the workspace from another member by sending an instant message or email.
Note: If you download data in a workspace that's currently out-of-sync, Groove will overwrite any changes you've made to the workspace since it became unsynchronized.
Suspended members appear in the Workspace Members list categorized under "Suspended" (if the list is sorted by status). Do the following to re-invite a suspended member to the workspace and restore their synchronization:
In the member panel, right-click the member whom you want to re-invite to the workspace.
Select Invite.
The new invitation is sent immediately to the suspended member.
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