Adding a new tool or toolset to a workspace

If the permissions assigned to your role allow it, you can add new tools or toolsets to a workspace. Additionally, some tools may be restricted depending on the Groove license activated for your account. If a tool is restricted because it's not supported with your current Groove license, you'll see an update prompt when you attempt to add the tool.

New tools are always added to the right of any existing tools in the workspace. You can rearrange the order of tools after you add them.

A new toolset is added as a new "layer" of tools.

1. Click the Add Tool icon:

2. Select a tool from the pop-up list or click More Tools... to see other tools and toolset options.
   
   The tool or toolset is added to the workspace.
   
   Note: You can add the most current version of some tools only in workspaces that were created using Groove version 3.0. If you try to add these tools to a workspace created in an earlier version of Groove, you're prompted to add an earlier version of the tools. To determine Groove version requirements for tools, view workspace properties.

  About More Tools

More Tools displays a dialog box that lets you do any of the following:

• Add other tools not included in the Add Tool pop-up list.

• Add several new tools to a workspace at once.

• Add a new, custom toolset to the workspace.

• Add tools created in the Groove Forms tool and saved as a tool template.

• See information about a tool before you add it to a workspace.

• Browse the groove.net Web site for tools developed by other vendors.

Adding tools from the More Tools list

The More Tools dialog box lists all tools included in your Groove installation as well as any other tools you've added to Groove by other means such as downloading from groove.net.

To add a tool from the More Tools list, check its checkbox and click OK.

To get information about tools before adding to a workspace, select the tool to highlight it and click Properties.

To remove a tool from the list, check it and and then click Remove. Note, however, that you cannot remove tools that were included in the initial Groove installation. You can only remove tools that were added by other means such as downloading from groove.net.

Installing and adding tools from groove.net

Many additional tools and tool sets are available for purchase and download from groove.net. To access and add these tools:

1. Click the Add Tool icon:

2. Select More Tools...

3. In the More Tools dialog box, click Browse groove.net.

4. Follow the instructions on the Web page for purchasing (where necessary), downloading and installing selected tools.
   
   Note For most tools downloaded from groove.net, you will be prompted to authenticate the tool's publisher.
   
   Once the download and installation is complete, the tool should appear among the list of tools in the More Tools dialog box.

   For security reasons, Groove prompts you to manually authenticate a tool's publisher prior to downloading if a tool was created by a vendor other than Groove Networks. These measures are intended to protect you in cases where the tool is not tested properly or if the tool developer is malicious (as in the case of viruses).

   The prompt displays as the Confirm Component Installation dialog box and tells you if the component is self-signed, signed by VeriSign, or if the publisher identity cannot be determined.

   • A "self-signed certificate" is a certificate created by the tool publisher, meaning only the tool publisher itself vouches for its own identity. While it is possible to check the publisher's claimed identity, it is not easy to do.

   • A VeriSign® certificate is a certificate created by a third party, meaning that other than the tool publisher is vouching for the publisher's identity. Certification by a reputable third party signer such as VeriSign is the most secure method of verifying a tool publisher's identity.

    

   Note: Groove does not recommend installing a tool if the component publisher cannot be determined.

   To confirm the component installation, click Yes in the dialog box. If you always want to accept components from the listed publisher, check Always trust components signed by signer (signer name) first.

5. Check the tool in the list and click OK.

If you want to remove a tool you've downloaded and added to the More Tools list, check its check box and click Remove.

Add a custom toolset to a workspace

As a rule of thumb, it's best to limit the number of visible tools in a workspace to about six or seven, so that other members can easily read the tool names on tool tabs. If you have a complex workspace in which you want to add many tools, you can add a new, custom toolset which appears as a new layer of tools. You can add a new toolset in any workspace layer.

1. Select the workspace layer in which you want to add a new toolset.

2. Click the Add Tool icon.

3. Select More Tools...

4. In the More Tools dialog box, check Custom and click OK.
   
   The new toolset is added and initially named "Empty ToolSet". The Workspace Explorer window is blank because the new toolset does not yet contain any tools.

5. Click the Add Tool icon to add the tools you want to the new toolset.

6. Recommended: Rename the new toolset.

To navigate among toolsets in a workspace, do any of the following:

• Select the tools or toolsets you want in the Workspace List.

• Click the toolset tab name.

• Click the Up button to go up in the toolset hierarchy:

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