About workspace roles and permissions

Every member of a workspace is assigned one of the following roles:

Manager
Participant
Guest

Each role type is granted specific "permissions." Permissions determine the extent to which members can make changes in a workspace. For example, certain roles may be granted (or disallowed) the permission to add new workspace tools or invite new members.

If you create a new workspace, you're automatically assigned the role of manager, and therefore have all permissions. Other members are assigned roles as they're invited to the workspace. Only members with the role of manager can change other members' roles.

Note: Member roles cannot be changed in a Mobile Workspace for SharePoint.

By default, members assigned the role of Participant have permission to add new workspace tools and invite new members. Guests, however, are not granted any permissions.

To view or change the permissions assigned to roles in a workspace, select File - Properties - Workspace, and select the Permissions tab in the Properties dialog box.

Tool permissions

Most tools within a workspace have their own set of permissions. Tool permissions determine what actions a manager, participant, or guest can perform in the tool. For example, the Calendar tool has permissions for adding, editing, or deleting entries. Members assigned the role of manager can update tool permissions per role.

To view or change permissions assigned to roles for a selected workspace tool, select File - Properties - Tool, and select the Permissions tab in the Properties dialog box.