The creator of a mobile workspace can do the following administrative tasks:
Note: These tasks can be done only on the computer on which the mobile workspace was originally created, and not on a computer on which an account is imported.
You can accomplish all mobile workspace management tasks using the Mobile Workspace for SharePoint tool. To open this tool, click the Groove taskbar icon and select Open - Mobile Workspace for SharePoint.
You cannot do other Groove activities while synchronizing a mobile workspace with a SharePoint site. You must wait for the synchronization to complete. This is true regardless of whether you synchronize manually or on a schedule.
Groove enforces this restriction to prevent synchronization problems in case you lose your online connection during a synchronization. If this happens, you will need to re-initiate and run the complete synchronization the next time you can connect.
Keep in mind that if you're synchronizing large amounts of data, the process may time some time and therefore you may want to plan on synchronizing at a time when you don't need to be doing other Groove activities.
Additionally, Groove does not currently provide a "percentage" progress indicator to inform you about the status of the synchronization, though the notifier will persistently tell you that Groove is synchronizing. The Windows Task Manager may also intermittently report that Groove is "Not Responding," though this condition should be self correcting.
You can initiate manual synchronization at any time either from the Home tool of a mobile workspace, or from the Mobile Workspace for SharePoint tool. In the Mobile Workspace for SharePoint tool, you can initiate manual synchronization for all Groove mobile workspaces at once.
In the Home tool, click Synchronize Now.
In the Mobile Workspace for SharePoint tool, do one of the following:
Select the mobile workspace you want to synchronize and click Synchronize Now.
Click Synchronize All to synchronize all mobile workspaces in the list at once.
Go to the Mobile Workspace for SharePoint tool to switch between manual and scheduled synchronization.
Select the mobile workspace you want to change.
Click Change Settings.
Make your selection in the Configure Synchronization Settings dialog box and click OK.
With scheduled synchronization, the selected time interval represents the amount of time between synchronizations starting AFTER the previous synchronization completes. For example, let's say you've set the time interval for scheduled synchronization to 30 minutes. If a synchronizations begins at 3:00 PM and ends at 3:10 PM, the next synchronization will begin at 3:40 PM.
Also, keep in mind that Groove synchronizes mobile workspace one at a time. If you have several mobile workspaces, Groove will synchronize them sequentially, and begin the subsequent scheduled synchronization according to the selected time interval after the last mobile workspace is synchronized.
Finally, note that for performance purposes, Groove may sometimes delay a scheduled synchronization until it detects a period of low user activity on your system.
Suppose you have three mobile workspaces, each of which take about 10 minutes to synchronize, and you've set a scheduled synchronization interval of 30 minutes. The table below shows how the schedule would work if a synchronization started at 3:00 PM.
|
Mobile Workspace |
Start Time |
End Time |
Begin Next Synchronization |
|
Mobile Workspace A |
3:00 PM |
3:10 PM |
4:00 PM |
|
Mobile Workspace B |
3:10 PM |
3:20 PM |
|
|
Mobile Workspace C |
3:20 PM |
3:30 PM |
|
Go to the Mobile Workspace for SharePoint tool to set a new time interval for scheduled synchronization for all mobile workspaces that have an automated schedule.
Click Set Schedule.
Select a new time interval from
the drop-down list, and click OK.
The Mobile Workspace for SharePoint tool provides status information for the selected mobile workspace, including the SharePoint site URL, the time of the last successful synchronization with the SharePoint site, and the current synchronization setting.
Note: The synchronization time is reported according to Greenwich Mean Time (GMT). To calculate the synchronization time for your time zone, first determine how your time zone compares to GMT time. You can see a list of international time zones as compared to GMT time on the Time Zone tab of the Windows Date and Time Properties dialog box (accessible from the Windows Control Panel). For example, if your computer's system clock is set for EST (Eastern Standard Time), this is equivalent to GMT-5:00.
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