Starting a discussion workspace from a Lotus Notes database

You can start a Groove discussion workspace from most Lotus® Notes databases by running the Send to Groove wizard. The process creates a new workspace with a Discussion and Files tool. The Discussion tool includes all documents you selected in the Notes database and all responses to these documents. The Files tool includes all files, if any, that were attached to the Notes database documents.

Note: This process creates a Groove version 2.5 workspace. Additionally, Notes databases that have add-in features may not support this feature.

If you have Notes and Groove installed on your computer, a "Groove" menu option is added to the Actions menu in Notes.

To start a discussion workspace:

Select one or more Notes documents, and select Actions - Send to Groove.
Enter a name for the workspace, or accept the default name.
If you want to remove Notes contacts included by default in the "People to invite" list, select the name(s) and click Remove.

By default, Notes includes the contacts who originally participated in the email thread or contributed to the document.
Click Next.
If desired, edit the message text.
Click Finish.

An invitation to the new workspace is sent by email to all contacts in your invitation list. The email has a .grv file attachment that recipients open to inject the new workspace into their Groove account. The email message provides instructions on how to install Groove Workspace in case the recipient does not already have Groove.

New workspace features

Once you complete the wizard, Groove starts and opens the new workspace. The new space includes the following:

A Discussion tool named "Notes Discussion" with a standard topic/response hierarchy.
A Files tool named "Attachments" which stores any file attachments extracted from the exported documents.
To:, From:, and Cc: information (in the case of an email thread), as well as original content from the thread displayed in the body of the discussion entries.
A chat log showing information about invitations sent and any errors that were encountered.

Note: The conversion will not include formatted text, links, and images. Converted discussion entries only include plain text from the documents.