Groove Notepad Tool

The Groove Notepad Tool is a rich-text editor that allows members to create documents that are saved as pages.

What do you want to do?

• Go to a specific note

• Add or edit note pages

  • Add a new note page

  • Edit a note page

  • Use rich text features

• Manage note pages

  • Rename a note page

  • Delete a note page

  • Export a note page

• Create links to note pages

• Print note pages

• Change Notepad tool permissions

• Use the keyboard to do Notepad tasks

Adding or viewing note pages

Click Show List to see a list of the note pages that you (or other members of the shared space) have added to the Notepad tool. The Note List provides status information about notes, such as their size, modified date, and last editor.

To add a new note page, do the following:

1. Click New Note.
   
   A new blank, untitled page opens in the Notepad.

2. Name the note in the Title box.

3. Enter content for the note in the editing area. Right-click to see formatting options or use the formatting icons on the toolbar.

4. Save the note.

   • Select File - Save or press Ctrl+Sto save the note but leave it open for more editing.

   • Click Save and Close to save the note and close the text editor.

Viewing notes

To view note pages, click the Previous or Next buttons to move sequentially among note pages, or select a note in the Note list.

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Editing a note page

To edit a note page in a Notepad tool:

1. Go to the note page you would like to edit and click Edit.
   
   Note: If another shared space member is already editing the selected note page, Groove prompts you to decide whether you want to edit the note anyway, or wait until the other member is done editing. See About editing conflicts below for more information.

2. Make changes to the text as needed.

3. Save the note.

   • Select File - Save or press Ctrl+Sto save the note but leave it open for more editing.

   • Click Save and Close to save the note and close the text editor.

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About editing conflicts

The Edit button in the Notepad displays a number if one or more other members are currently editing the selected note page. You can point at the Edit button to display a text window that tells you who's currently editing the note page.

If you click the Edit button while another members is already editing the page, Groove prompts you to decide whether you want to edit the note anyway, or wait until the other member is done editing. If you decide to continue and edit the page, Groove saves your changes in a new "conflict" copy of the note page. A conflict page also includes a link back to the original Notepad page. The picture below shows the title area of a conflict page:

Likewise, if you are editing a page and another member begins to edit the same page, Groove briefly displays a message to inform you that another member has started to edit the page. For example:

If this happens, your changes are saved back to the original document and the other member's changes are saved in a new conflict copy.

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Renaming a note page

To rename a note page in a Notepad tool:

1. Right-click the note in the Note list and select Rename.

2. Type in the new name and press Enter.

Alternatively, click Edit to modify a selected note and type a new name in the title box.

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Deleting a note page

To delete a note page in a Notepad tool:

1. Go to the note page you would like to delete and click Delete.
   
   You can also select the note page in the Note list and press the Delete key.

2. Click OK to confirm that you want to delete the page.

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Exporting a note page

You can export a selected note page in a Notepad tool as a rich text (.rtf) file. You can then open the exported rich text file in other programs that support this format, such as Microsoft Word.

1. Go to the note page you want to export.

2. Select File - Export.

3. In the Export to File... dialog box, specify a disk location and file name for the exported file and click Save.
   
   By default, the Notepad uses the title of the note for the file name.

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Creating links to note pages

As with other shared space tools, you can create a link that selects the tool. In addition, you can create links that go to note pages.

1. Go to the note page you would like to link to.

2. Select Edit - Copy Note as Link.

3. Go to the rich-text location in which you would like to paste the link.

4. Right-click and select Paste.
   
   For example, to paste the link in a discussion, go to the tool, create a topic, right-click in the body area and select Paste.

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Printing a note page

Select File - Print to print any note you're currently editing or have selected in the Note list.

Note Printing in Groove requires at least a Groove Standard License; the Print menu command is not available if you're using Groove Preview Edition. If you can't print using the Print command, you can use File - Export to export a selected note as an .rtf file, open this file in an application that supports rich text (for example, Microsoft Word or WordPad), and then print from the other application.

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Changing Notepad tool permissions

By default, all members except for Guests have permission to create, edit, and delete note pages.

See Changing permissions for tools in a shared space for information on modifying the default permissions for a tool.

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Using the keyboard to do Notepad tasks

Standard Windows keyboard shortcuts apply for the Notepad tool. For example, use Ctrl+C, Ctrl+X, and Ctrl+V to copy, cut, and paste text, respectively. Use Ctrl+B, Ctrl+I, Ctrl+U, and Ctrl+K to format text in bold, italics, underlined, or strike out text. Use Ctrl+Z and Ctrl+Y to undo/redo your changes; use Ctrl+A to select all text.

The table below lists additional keyboard shortcuts for the Notepad tool. Available shortcuts depend on whether you are reading or editing a note.

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